| Version | Updates |
| Released | Version 8.7 |
| 2 - 20/03/2026 | Updated to reflect 8.7 timesheet ledger changes. |
This article explains how to read and understand your Timesheet Report in MyProgress. It covers what the report shows, how your total hours are calculated, and what to do if something looks unexpected.
Accessing Your Timesheet Report
How Your Total Hours Are Calculated
Understanding the Report Columns
Dashboard (Version 8.7)
Timesheet Report Overview
Your Timesheet Report gives you a complete view of all the hours formally recorded against your programme. From version 8.7, this report has been updated to include not just the weekly timesheets you submit, but also any adjustments or corrections applied by your administrator — giving you one accurate view of all your confirmed training time.
Accessing Your Timesheet Report
Your Timesheet Report is available in the Reporting section of MyProgress. Only your own data is shown — you will not see hours belonging to other learners.
- Log in to MyProgress
- Navigate to the Reporting section from the main side bar menu.
- Select Timesheet Report from the list of available reports.
- Use the date filters to select the period you wish to view, then run the report.
What Your Report Shows
Your Timesheet Report brings together all confirmed hours into a single view. There are two types of entries you may see.
Weekly Timesheet Entries
These are the hours you record in your weekly timesheets. Each time a weekly timesheet is signed off by your assessor or verified by your administrator, it is confirmed and added to your report. These entries show the activity you completed, the date, and the number of hours recorded.
Administrator Adjustments
In some cases, your administrator may add, correct, or remove hours on your behalf. These entries appear alongside your weekly timesheets in the same report. Common reasons for adjustments include:
- Prior hours: Hours added to reflect training completed before you started using MyProgress.
- Corrections: Hours added or removed to fix an error in a previously recorded entry.
- Reversals: A negative entry used to cancel out a previous record — for example, if hours were recorded incorrectly and need to be removed.
How Your Total Hours Are Calculated
The total shown in your Timesheet Report is the sum of all entries within the date range you have selected. Positive entries (your weekly timesheets and any hours added by your administrator) are added together. Negative entries (reversals or corrections that remove hours) are subtracted.
This means the total you see is always the net result of all confirmed entries — it accurately reflects the hours that have been formally recorded for your programme.
Search Options
"Language" - If bi-language option is enabled
"Timesheet From Date" - Date you're looking to run the data search from
"Timesheet To Date" - Date you're looking to run the data search to
"Report Format" - This gives options, altering the final report layout, you can choose from "By Activity", so the report shows/sorts by activity type, "By Practice Location", so the report shows/sorts by practice location and finally "Detailed"; shows both the "Activity Type" and "Practice location"
"Time Format" - Offers the options of different time formats, hours, minutes or both.
"Unverified Only" - If enabled/utilised, it allows you to report/exclude unverified timesheets hours.
Reporting Toolbar
The report itself, will then appear within the same window, but you have various options:
The first icon indicates, returning to very 1st page
Left arrow, indicates moving back 1 page
"Page 1 of 2" indicates which page you're on and how many pages there are
Right arrow, indicates moving forward 1 page
The next icon indicates, moving to very last page
Refresh, runs the report again and refreshes the results
Arrow in circle, indicates "return to parent report", this is used when responses have drop downs indicating multiple responses. Clicking this will return to the initial report page.
Percentage indicates the zoom options
"Save", opens a drop down to save the file to various file types including PDF and Excel
"Print" prints the report
"Find / Next" offers a search option if you're looking for specific information/name
Understanding the Report Columns
The detailed view of your Timesheet Report displays the following columns for each entry.
| Column | What it shows |
|---|---|
| First Name | First name of reported user; usually student name |
| Last Name | Last name of reported user; usually student name |
| Display Name | Full name of reported user |
| Student ID | ID if stored in MyProgress (named as "External ID" in user profile) |
| Current Group | Name of group the student is currently in (as based on filtering) |
| Date | The date the hours were recorded or the adjustment was applied. |
| Activity / Adjustment | The name of the activity for weekly timesheet entries (e.g. "Clinical Practice"), or the type of adjustment for administrator entries (e.g. "Prior Hours", "Correction", "Reversal"). |
| Provider | The placement or practice location associated with the entry, where applicable. |
| Assessor | The assessor who signed off the entry, where applicable. |
| Hours | The number of hours recorded. Negative values indicate hours being removed (corrections or reversals). |
| Verified | Whether the entry has been confirmed by an administrator. Entries must be verified before they count towards your totals. |
| Reportable | Indicates whether this entry counts towards your total hours. Some activities may be set to "No" by your training provider, meaning the hours appear in the report but are not added to your overall total. |
| Comments | Any notes added to the entry at the time of submission. |
Highlighted Rows
Some rows in your Timesheet Report may appear with a peach-coloured background. This highlights entries that contain a negative number of hours — meaning hours are being removed rather than added to your total.
Highlighted rows most commonly appear when an administrator has applied a correction or reversal to your record. These entries are automatically subtracted from your total, so the figure shown is always accurate.
Adjusting the Report View
You can use the filters at the top of the Timesheet Report to change what is displayed.
| Filter | What it does | Default |
|---|---|---|
| From Date / To Date | Sets the date range for the entries shown. Only entries within this range will appear. | Current month |
| Time Format | Changes how hours are displayed: decimal (e.g. 7.5), hours and minutes (e.g. 7:30), or raw minutes (e.g. 450). | Decimal |
| Time Offset | Adjusts the displayed times to match your timezone, if configured by your training provider. | 0 (UTC) |
Hours Awaiting Approval
When you submit a weekly timesheet, if your University uses Timesheet Verification, it does not immediately appear in your confirmed total. Your hours are only added once they have been approved, by your assessor.
Until that approval is given, your submitted hours are considered pending — they are not yet part of your official record and will not appear in the normal report view.
Frequently Asked Questions
Why does my report total not match what I expect?
Your total reflects all confirmed entries within the selected date range. Check whether there are any highlighted rows — these represent negative adjustments that reduce your total. Also check your date range, as hours outside the selected period will not be included. If you are still unsure, please contact your University administrator.
I can see a row I don't recognise — what is it?
It may be an adjustment added by your administrator, such as prior hours from before you started using MyProgress, or a correction to a previous entry. The Activity / Adjustment column will show the type of entry. If you have questions about a specific row, please speak to your training provider.
Why is a row highlighted in peach?
Peach-highlighted rows contain negative hours — meaning hours are being removed from your total. This usually indicates a reversal or correction applied by your administrator. These entries are automatically subtracted from your overall total.
I submitted a timesheet this week — why isn't it in my total yet?
Your hours only count towards your total once they have been verified (if your University uses this option). If your timesheet is still awaiting approval, it will not yet appear in the confirmed total.
Can I see my hours for the whole programme, not just this month?
Yes — use the From Date and To Date filters to set a wider date range. Set the From Date to the beginning of your programme to see all recorded hours to date.
Dashboard
From Version 8.7; students gain access to a Dashboard - providing a personal overview of your timesheet data with interactive charts, summary statistics, and a complete record of all your hour entries. Programme administrators can also view the dashboard for any student they have access to.
To access your Timesheets Dashboard:
- Open the Timesheets section in the main navigation menu
- Select Dashboard
The dashboard is divided into two main areas: a charts section on the left and summary panels on the right.
Charts and Visualisations
The dashboard includes three interactive charts that help you visualise your timesheet activity:
Monthly Calendar Heatmap
A calendar view showing a heatmap of hours logged per day. Navigate between months using the previous and next buttons. Days with more hours appear darker, helping you identify patterns at a glance. The footer displays the total hours and the number of days on which hours were logged for the displayed month.
Note - The heatmap doesnt currently update when adjustments / reversals are made. This is planned for a future update.
Hours Over Time
A daily bar chart showing how many hours you logged each day over a configurable period. Use the day range toggle to switch between 7, 14, 30, or 90 day views. Days with no hours logged show as empty gaps, making it easy to identify periods of inactivity.
Category Breakdown
A bar chart showing total hours grouped by activity (e.g., Clinical Practice, Simulation, Teaching). This chart also supports the 7, 14, 30, or 90 day range toggle. A legend below the chart lists each activity name alongside its total hours.
Summary Panels
The right side of the dashboard shows summary panels that appear once you have timesheet data:
Timesheets by Type
Lists each timesheet type (e.g., NMC Practice Hours) with its entry count, total recorded hours, target hours, and a progress bar showing completion.
Programmes
Shows your programme enrolments with entry count, recorded hours, target hours, progress bar, and programme dates. The first three are displayed, with the option to expand to see all.
Placements
Shows your placement allocations with entry count, recorded hours, target hours, and the placement date range. The first three are displayed, with the option to expand to see all.
All Entries Table
Below the charts and summaries, the dashboard displays a sortable, paginated table of all your hour entries – including both weekly timesheet entries and manual adjustments.
The table displays the following columns:
| Column | Description |
| Entry Date | The date the hours apply to |
|
Hours |
The number of hours recorded (negative values shown in amber for corrections) |
| Timesheet Type | The category of hours (e.g., NMC Practice Hours) |
| Activity | The specific activity, if applicable |
| Adjustment Type | For manual adjustments, the type of adjustment |
| Provider | The placement provider |
| Programme Instance |
The programme enrolment |
| Approver Name | The assessor who signed off or was nominated |
Filtering Entries
Use the filter toolbar above the table to narrow down displayed entries by:
- Entry Type – Weekly Timesheet or Manual Adjustment
- Timesheet Type – Filter by category of hours
- Entry Date – Filter by date range
- Programme Instance – Filter by programme enrolment
- Activity – Filter by specific activity
Click on any row to open a detail view showing the full information about that entry, including source references, assessor details, verification status
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