If enabled, you will have access to add various file types to a "My Files" area of your Portfolio. You will be able to create folders, with files, which can be added to your Portfolio within responses, or store as part of their profile for later use.
Recovering Deleted Files / Folders
Using/Adding Evidence in your Portfolio
Printing Evidences and Adding Comments
My Files Overview
When a student logs in, their side bar menu has the addition of "My Files"; click on to "My Files" to access the File area.
The "Recent Files and Folders" area, will populate with recently edited/added items, click on them from the homepage to access them quickly. The bottom half of the page will also refresh to the location of the file/folder that has been selected.
Students can create Folders, by clicking "Create Folder" and/or add files to the folders or general upload area by clicking on "Upload Files".
To Search for files, click on the "search file" box, enter the name and the screen will automatically refresh to the list of items:
Any files that are within folders, the folder pathway will display (example above), to aid in locating the file.
Folders
To create a folder, click "Create Folder". When creating a folder, you are presented with a box to add the name. Simply enter a name, then click "OK":
Folders an be deleted in 2 ways, by pressing the 3 dots to the right of the folder details and selecting "Delete":
Files and Folders can be recovered if deleted, see restoring deletions.
Folders can be re-named by hovering over the folder name, until a cursor appears. Click and the name is editable. Click away when ready to save.
To add files to folders, click into the folder and then click "upload files":
You can return back to the homepage by clicking on the "home" icon (as noted above).
Files
To add a file click on "Upload Files":
A drop box appears, click to select items from your device or drag and drop files in:
Once uploaded, where possible a thumbnail will be created for the file.
Files can be re-named by hovering over the file name, until a cursor appears. Click and the name is editable. Click away when ready to save.
Files an be deleted in 2 ways, by pressing the 3 dots to the right of the file details and pressing "Delete":
Files and Folders can be recovered if deleted, see restoring deletions.
Files can be moved to a folder in 2 ways, by pressing the 3 dots to the right of the file details and selecting "Move to folder":
One pressed, simply choose your folder from the drop down option.
Files can have notes added, in 2 ways, by pressing the 3 dots to the right of the file details and selecting "Add notes":
Any notes added will appear alongside the name of the file on the homepage:
Recovering Deleted Files / Folders
To view any deleted files / folders, click on "Deleted files" on the homepage:
Within the "Deleted Files" area, you can view all deleted items. To recover the item, click on the 3 dots far right and select "Restore". The file / folder will be restored to its original location.
Using Evidence in your Portfolio
Depending on the setup of your Portfolio, how the Evidence can be used in your Portfolio may vary. This example is based on forms being used, with various options. Any specific queries, please talk to your University representative.
Within the Portfolio below, the "Evidence" area is named as such, with forms available to use:
To add evidence, click "Add new", against the form:
The form opens, with options, in this example - "Title", "Description" and "Reflections". These are all standard text boxes, complete those as necessary. Again, this will vary depending upon your Universities requirements.
The Evidence area, is either an upload option where you can upload a new file item. This file will, when uploaded be added to your File area described above. The upload will automatically create folders based on your Portfolio structure and existing file name. But these can be edited by going back into the "My Files" area.
Click on "Upload a new file" and drop in or navigate to a file on your device to add.
If you have already uploaded the file, into your File area, click on the "All Files & Folders" option. This will display any files and/or folders you've already setup.
Choose the file item you want to attach. It will display with a thumbnail where available. You can remove it by pressing the "x" next to the name:
If you remove it, you are taken back to the original file selection area.
Once your upload is completed, select "Submit" to add to your Portfolio or "Save& close draft" to review at a later date. If you no longer want to use the draft, click "delete" bottom left.
If submitted, the Evidence will be shown as a thumbnail where possible, example below:
To view the evidence, click on the thumbnail.
Another option for adding Evidence, via a response, is through a URL / Link to a website.
If you have been given this option, click on the "Embed a link" box and enter / copy in the URL. Once entered, click "Add link".
The link will generate a thumbnail, based on the URL, example below:
You can remove/change the link, by pressing the "x" next to the name.
Once your response is completed, select "Submit" to add to your Portfolio or "Save & close draft" to review at a later date. If you no longer want to use the draft, click "delete" bottom left.
If submitted, the Evidence will be shown as a thumbnail where possible, example below:
If you wish to review the URL link, click on the thumbnail and press "Read this article on xxx":
Adding Comments and Printing Evidence
If available, you can add further comments via the thumbnail and also print the evidence.
To print the evidence, click on the thumbnail, scroll to the bottom and click "Print this evidence".
To add a comment, click on the thumbnail, add text to the comments box and click "Add comment".
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